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English College Portal/Faculty of Science and Arts in Farasan
definitions
 

Article No 1: Definition

The Academic Year

Two main terms or one summer term in some cases.

The Academic Term:

It is a period of time not less than fifteen weeks specified for teaching the courses concerned and within which the two periods ( of registration and final exam) are not included.

Summer Term

It is a period of time not exceeding eight weeks where period of registration and final exams are not included

Academic Level

It refers to the level of study according to the academic credit plans.

Academic Teaching Plans

They refer to group of academic courses ( mandatory and optional) which comprise a group of units needed to be passed by the student so that she can obtain a scientific degree ( of some kind) in a definite specialization.

Course of Study

It is a course included in the study plan in each specialization ( program). Hence each course must have the following:

·        Number

·        Symbol

·        Name

·        Detailed description of its content

·        Level

·        A special file kept in the concerned section meant for making a follow up, assessment and development. Some courses may need one requirement or some prerequisites.

Course Unit

It refers to:-

·        A weekly theoretical lecture whose time limit is not less than 50 minutes.

Or

·        A clinical lesson whose time limit is not less than 50 minutes.

Or

·        A practical lesson ( or a field study) whose time span is not less than one hundred minutes.

Academic Warming

It is an evidence or an information given to a student whose accumulative ratio is lower than the minimum limit required, as stipulated by the examination regulation circular.

Semester Activities Mark

It refers to a mark given to a student ( during the semester) for activities, researches and for any educational activities that have something to do with the course of study.

Final Exam

It refers to one single exam. Taken as the end of the academic term

Mark for Final Exam

It refers to a mark obtained by a student in the final exam in a course of study specified for an academic term.

Final Mark

It is a total of: semester activities mark plus mark for final exam for each course. Hence the final mark is out of hundred.

Estimation

It refers to the description given to a percentage ratio, or to a symbol representing the final mark obtained by the student in a subject.

Incomplete Estimation

It is an estimation ( made temporary) for any course in which a student has failed to satisfy its pre requisites at its proper time. Hence, in the academic record, it must be referred to by the letter (L) or (IC).

Continuous Estimation

It refers to a temporary estimation made for any course known to be studied and finished within more than one academic semester. Hence, it is referred to by the symbol (M) or (IP).

Grade Point Average (GPA)

It refers to: the result of dividing the points obtained ( by the student) by the total units of study in all courses being studied in any semester. In this respect, the points are calculated as follows:-

Multiply the unit of study by the valency of the estimated mark obtained in each course studied. Look at supplement (B)

Accumulative Average

It refers to:- the result of dividing the points (obtained by the student in all courses she studied since her admission to the university) by the total units of the courses. Look at supplement (B)

General Estimation

This estimation describes the level of student’s scientific standard known within the whole period of study and stay at the university

Minimum Limit of Study Load

It refers to:- the least number of courses of study units possible to be registered by the student as they are suitable to her accumulative average in accordance with what is decided by the university council.

The Admission of New Students

According to the college councils’ proposal, well as, proposal from other bodies related to the university, the university, the university council is eligible to determine the number of students assumes to be admitted next year.

Minimum Limit of Study Load

It refers to:- the least number of course of study limits possible to be registered by the student as they are suitable to her accumulative average in accordance with what is decided by the university council.

The Admission of New Students

Article No 2

According to the college councils’ proposal, as well as, proposal from other bodies related to the university council is eligible to determine the number of students assumed to be admitted next year.

Jazan University Executive Body for Students Admission

According to the college councils’ suggestions and recommendations the deanship of admission and registration is entitled to carry out this concerned duty.

Article No (3) Conditions necessary for admission in the university:

1-    She must possess a certificate of general secondary school or its equivalent ( from within the kingdom or without).

2-    The certificate or its equivalent must not exceed 5 years since the graduation of the holder from secondary school. In this respect, the university council has all the power to cancle this condition if there are other good reasons.

3-    A candidate must have good conducts.

4-    A candidate must pass in any exam or an interview decided by the university council.

5-    Must be medically fit.

6-    She must get a letter of approval from sponsor if she works in a government body or private sector.

7-    A candidate must satisfy any other condition imposed by the university council.

The Validity of Low at Jazan University

1-    If a student was dismissed from Jazan University or from any other and that dismissed was as disciplinary punishment, and been admitted again to the university ( by one way or another) and later on the authorities discover this then her admission is considered null and void.

2-    If the student is registered in other university beside the university of Jazan, aiming to obtain a certain degree or a degree or a degree which she has already obtained. Then the deanship of admission and registration has all the right to cancel her admission. In this case, the University Council is free to permit her to continue.

3-    The rector of the university has the authoritative power to exempt her from registration cancellation.

Article No 4

From among all candidates wishing for admission, priority is to these who satisfy all conditiona according to the marks they obtain in general secondary school certificate, in the interview as well as in admission test ( if available).

Validity of Law at Jazan University

In accordance with the recommendations of of college of Admission and registration is known to be the authoritive body who carries out this hectic business after displaying it to the university council or to the concerned authoritive body.

System of Study

Article No 5:-  System of Study

a)     A student takes gradual paces in studies in accordance with the executive regulations established by the University Council

b)    Study plans are designed equivalent to ( at least) eight academic terms at the university level.

Validity of Law at Jazan University

1.     A student is responsible for the courses of study assigned by the university. She is responsible for making a follow up to so many activities such as:

·        System of study .

·        Regulation organizing the system.

·        Requirements for graduation.

In respect to the points mentioned it is clear to mention  that the academic advisors’ guidance shall not exempt the student from taking responsibility by any means.

2.     The college is endeavouring to assign an academic advisor for each student for the sake of helping her in the process of learning , as well as in clarifying or else interpreting all study regulations in addition to examinations in the university level.

3.     The number of levels for graduation from any college must be determined by the accredited studies’ plan.

Article No 6:-

It is possible for some colleges to continue classes for the whole academic year, in accordance with regulations and procedures established by the university council. In this respect, such academic year is counted as two levels.

Validity of Law at Jazan University

 

It is possible for some colleges to continue classes for the whole academic year according to the study plans at that particular college of which its study program is approved by the University Council while considering the following:-

1.     Dealing with the courses for a whole year ( not less than 30 weeks), but periods of registration and examinations are not included.

2.     It is possible for teachers dealing with scientific and clinical courses ( that need training) to make their final exams after finishing the training and then report the results to the Deanship of Admission and Registration, simultaneously.

 

Article No7:-  System of Levels

It refers to a system of study where the academic year is divided into two major terms. In this respect, it is possible to have one summer term which will be counted as one half of one major term. With respect to this, all the requirements of graduation ( for obtaining the scientific degree) must be distributed to levels in accordance with the study plan which will be endorsed by the University Council.

Article No 8:-

The University Council lays the bases of registration, omission addition ( to the courses) as assigned in the may be the minimum limit of the course study load.

Validity of Law at Jazan University

1.     The student is elevated from one level to a higher one if she successfully passes through in all subjects.

2.     A minimum  course load for the students is 12 units of study.

3.     If the student fails in one course of study or more, she is then, bound to repeat studying the courses, in accordance with the following:-

a)     If her failure is considered a minimum limit out of the courses’ units assigned, or more than minimum out of courses of study of one level, then, she is bound to repeat the courses of the failure ones only.

b)    If her failure is considered less than a minimum out of the courses units assigned, then, she is obliged to repeat the courses she fails in beside studying other subjects assigned as indicated in the plan, as well as in the following programs of study:-

·        Registration of courses comes within the plan and the programs of study.

·        A course’s load of study ( for the student), and the accumulative average are bound together ( go together), but this load must not be less than the minimum limit according to the following:-

·        If the accumulative average is less than (200)  then, the units of study must be within, this range ( 12-14).

·        If the accumulative average is ( 2,00-2,74), than, the units of study must be within this range ( 14-16).

·           If the accumulative average is ( 2,75-3,74), than, the units of study must be within this range ( 16-18).

·        If the accumulative average is ( 3,74 or more), than, the units of study must be within this range ( 18-20).

·        There must not any sort of conflict in the student’s timetable.

·        If the student fails to register her courses of load the subsequent level ( because of conflict, or because she fails to satisfy the former requirement, or else she fails to finish all the courses of that level), then she is asked to complete her courses of the subsequent levels permissible. But if ( again) it seems impossible to complete her courses load after all efforts, then she can only do with the courses load she has, even if it is less  than what is required and she is to be treated as the one whose load is complete and satisfactory.

C)    A number of levels permissible ( for the registration of courses) must be determined or known. That is to say : three subsequent course levels.

Article No 9

Regularity  of Study and Excuses

A regular student must attend classes and practical lessons but she will be debarred from the final exam if:-

·        Her attendance is rare. The percentage of her attendance is less than what is required, as decided by the university council, not less than (75%).

·        A debarred student ( because of absence) is not allowed to sit for an exam. She is, then, considered failure in the course. Then estimation is: failure and represented by (DN).

Jazan University Executive Body

A regular student must attend lectures and practical lessons, but debarred from entering the  final exam since her attendance is less than (75%) out of the total hours of lectures practical lesson, or of clinical classes.

She is by, then, considered failure because of her absence. In her academic script, the symbol (DN) is her estimated mark. List of debarred students prepared by the college must be checked by the college council. Then, the debarring resolution must be valid before the final exam commences.

Article No 10:-

The college council or its representative has all the rights to exempt a debarred student and allows her to sit for exams on condition that she submits an excuse which could satisfy the college council since the excuse is pardonable.

The university council, on the other hand, can determine the percentage of absences but not to be less than (50%) from the total hours of lectures and practical lessons.

Jazan University Executive Body

The college council has all the rights to exempt a debarred student and allows her to sit for exams on condition that she submits a pardonable  excuse which could satisfy the college council or its representative since her attendance is not less than (50%)

Article No 11

If a student fails to  attend the final exam, her mark is (zero) in that exam paper. Her estimated mark is calculated according to her academic script mark.

Article No 12

If a student fail to attend the final exam of any subject because of  a reason she is forced

Not to attend, then the college council has all the power to pardon her and give her another alternative test within a duration of time not exceeding the subsequent academic term. Her estimated mark is recorded after having sat for that supplementary test.

Jazan University Executive Body

 

1)    Before two weeks ahead of exams the student must submit her excuse and ask for an alternative exam.

2)    That written excuse must be displayed to the college council to accept it or reject it. That is just within three weeks before the beginning of the subsequent term. In case of approval, the student must be informed of the date of the alternative exam.

3)    Her estimated mark must be recorded after having sat for the sublimentary exam. This is done before the end of the academic term.

 

Article No 13

 

a)     A student is allowed to submit an excuse asking for discontinuation from classes despite her success in the exam. In this case, the university council will decide within a period of time determined  by the executive regulations passed by the university council. In this case, her estimated mark  is recorded by the symbol (W). Then the term is checked while considering the whole duration of time allotted for finishing the graduation requirements.

b)    For a student, it is permissible to withdraw oneself from classes in an academic term from one course of study or more courses, because of an excuse (as stipulated by the university council and its executive reulations).

 

 

 

The student may apply for the postponement of her studies by providing documentation supporting her reasons for the postponement. This should be accepted by the committee appointed by the University Council. The maximum duration for the postponement period cannot exceed more than two consecutive semesters or three non-consecutive semesters. If the student exceeds the allowed period without re-enrolling, her student record will be terminated from the system.However, the University Council may, if necessary, make an exception to this rule depending on the situation of the student. In this case, the postponement duration will not be counted in the time limit set for the completion of the graduation requirements.

 

Administrative Rules of Jazan University

1.The student may apply for a postponement of study before, but no later than, the first week after the commencement of classes. The application must be provided in written form and approved by the college Dean. The postponement period is for a maximum duration of two consecutive semesters or three non-consecutive semesters. 

(For college students on the yearly system: itis not permissible to postpone for two consecutive years, and the maximum period should not exceed two non-consecutive semesters). If exceeded, the record of student will be terminated.The University Council may, if necessary, make exceptions to these rules, and then the postponement duration will not be countedin the time limit set for the completion of graduation requirements.

2. The Deanship of the college may request an approval of the student’s guardian when applying for postponement of the semester.

 

Article No 15:

The record of regular students will be terminated if they haven’t attended classes for the first semester without any postponement application. The University Council reserves the right toexpel her if the student does not attend her study for less than one semester. In the case of a part time student, she will be expelled if she does not attend all herfinal exams for that semester without a validreason.

 

Article No 16:

Students visiting other universities for some semesters will not be counted as “non-attending.

 

Article No 17:

Students whose records have been terminated may apply for reinstatement (including their old student number) according to the following criteria

 

a)     The application for reinstating the record must be submitted within four semesters after termination of the record.

b)    The college council in question and the relevant departments must agree to reinstate the student’s record.

c)     If four or more years elapse after the termination of a student’s record, students must submit a new application to the University, without reference to their previous studies, and satisfy all current requirements of application. Moreover, the University Council may make exceptions to this rule according to certain criteria set by the council.

d)    A student’s record can be reinstated only once. However, the University Council, if necessary, can make exceptions.

e)     The record of a student who has been dismissed from the University on academic grounds will not be reinstated.

 

Administrative Rules of Jazan University

Students whose records have been terminated due to absences or voluntary withdrawal may apply for reinstatement (including their old student number) to the Deanship of Admission and Registration. Readmission of students who were expelled due to complete absence records or withdrawal must satisfy the following criteria:

 

a)     Students whose records have been terminated may apply for reinstatement before the beginning of the semester that she wants to register in.

 

b)    The college council in question and –or other authorized party - must agree to reinstate the student’s record.

 

c)     If four or more years elapse after the termination of a student’s record (or two or more academic years for colleges that apply the year system), students must submit a new application to the University and satisfy all current requirements of application then she will be given new number.

d)    A student’s record can be reinstated only once. However, the University Council, if necessary, can make exceptions.

e)     The record of a student who has been dismissed from the University on academic or disciplinary grounds will not be reinstated.

 

 

Article No 18:

Student records which have been dismissed from the University on an educational or disciplinary basisor students who have been dismissed from another university for disciplinary reasons will not be reinstated. If it becomes known that the student had been dismissed for such reasons, the record after reinstatement will be considered null and void.

Examinations

The college council forms a committee to organize the progress of the examinations and submits the results to the relevant committee within a period of no more than three days after the date of any course’s examination.

 

Article No 32:

The college council may decide to keep the procedures of the final examination confidential.

Article No 33:

The instructor of the course prepares the questions of the examination, or questions may be prepared, if necessary, by someone the college council chooses on the recommendation of the head of the department.

Article No 34:

The instructor of the course grades the final examination scripts, and the head of the department may, if necessary, add one or more specialist to participate in grading. The college council may nominate, if necessary, whoever it deems fit to undertake the grading.

Article No 35:

The grader of the final examination must record the grades scored by the students on the record lists prepared for that purpose. Then he/she has to sign it, and have them sanctioned by the head of the department. 

 

 

Administrative Rule of Jazan University

The grader of the final examination must record the grades scored by the students on the record lists prepared for that purpose by the Deanship of Admission and Registration, sign it, and have them sanctioned by the Head of Department and the College Dean. 

Article No 36:

The student may not sit for more than two examinations in one day; the University Council holds the right to make exceptions.

 

Article No 37:

The student may not enter the final examination half an hour after it has begun, nor may the student exit the exam hall until half an hour has elapsed from the start of the exam.

Article No 38:

Cheating on the examination, attempting to do so or going against the directions and rules of examinations are violations, and students will be disciplined in accordance with the student discipline regulation issued by the University Council.

Article No 39:

The college council that offers the course can approve the re-grading of examination scripts, when necessary, for that course within a period not surpassing the beginning of the final exams for the following semester.

Administrative Rule of Jazan University

Regulations of re-grading the exam paper

1)    The student may applyfor an application to have his exam re-gradingto the respected department then the application is escalated to the collegecouncil before the end of the first week of the beginning of the study.

2)    The student must not have made a previous request for re-grading an examination that was found unjustified. However, the collegeDeanmay make exceptions to this rule.

3)    The student may not apply for the re-grading of more than one examination script in a single semester.

4)    In case the re-grading is approved, the college council will form a committee for re-grading the scripts. The committee will submit a report regarding the case to the college council to make a decision. The council’s decision is final. And in the case of authentication of modifying the student’s mark, it should be escalated to the Deanship of Admission and Registration according to the approved form to modify the student’s mark.

 

Article No 40:

The college council can, on the recommendation of the relevant department council, set the time limit for the written final examination provided that it is not less than an hour or more than three hours.

 

Article No 41:

Without violating the provisions of articles (31–40), the University Council will set the regulations pertaining to the procedures for final exams.

 

Graduation

 

Article No 19:

Student may graduate after successful completion of graduation requirements according to the syllabus. However, the cumulative GPA should not be less than what is acceptable. Based on a recommendation from the concerned department council, the university council shall determinethe appropriate courses the students can take to raise the cumulative GPAand that if the student succeeds in completing the courses but does not have an acceptable GPA.

Executive Rules of Jazan University

Student may graduate after successful completion of graduation requirements according to the approved syllabus. But the cumulative GPA should not be less than 2.0 from a 5.0 point scale. Based on a recommendation from the concerned department council, the university council shall determine the appropriate courses the students can take to raise the cumulative GPAand that if the student succeeds in completing the courses but does not have an acceptable GPA.

1)    Student is not considered graduated untilthe university council issues their approval on awarding her the university degree.

2)    Graduation periods:

a)     Students who were awarded with incomplete grades (L) or those who are allowed to take alternative exam in a course or more in the final level for the graduation program, or the like, an individual graduation warrant is issued for themas soon as they complete the requirements and the final semester in student’s record is considered a graduation semester. 

b)    The names of the students who have not completed the required practical training courses from their syllabus will be forwarded to the University Council to request for the approval to award the degree upon the completion of the required course at the end of the semester. During this time, the student academic record should state her status as (currently completing practical training requirements)

 

3)    Issuing a substitute for a missing graduation document should be in accordance with the following:

 

a)     Student should announce the missing of the graduation document in the university newspaper or a local newspaper and applyto issue a replacement for the missing one a month after the announcement, a copy of the announcement should be attached along with the application.

b)    Stamp of the substitute for the missing document should be on each document or certificate issued as a substitute for the missing one.

Grades

The college council offering the course determines the weight of the semester course work. The weight should not be less than 30% of the total grade for the course based on a recommendation of the department council.

Administrative Rule of Jazan University

The college council offering the course determines the weight of the semester course work. The weight should be between (40%) and (50%) of the total grade for the course based on a recommendation of the department council

Article No 23:

The grade for the semester course work is based on one of the following:

• Oral or practical examinations or research and other types of class activities or all or part of these and at least one written examination.

• At least two written examinations.

 

 

 

Article No 24:

The college council that offers the course can, on the recommendation of the department council, include oral and/or practical examinations in the final examination of any course and allocate a mark that it deems appropriate for it.

Article No 25:

The department council offering a course can, at its own discretion and on the recommendation of the instructor of the course, allow a student to complete any course’s requirements in the following semester and register an overall grade of incomplete (IC) in his or her record. In such a case, the grade to be counted in the student’s semester or cumulative GPA will not be less than the grade after completing the course’s requirements. If a full semester elapses and the (IC) grade is not changed, the grade will be replaced by an (F) and included in the student’s semester and cumulative GPA.

Article No 26:

Research and symposia courses or courses of a practical or field in nature can be excluded from the provisos of articles (22, 23, 24) depending on the decision the college council makes based on the recommendation of the department council from which the course is offered. The college council then decides the method of measurement for a student’s achievement in these courses.

Article No 27:

If the research courses require more than one study semester, an overall grade of (continued) (m) or (IP) will be registered for the student, and after finishing the course, the student will be awarded the overall grade. If the student does not complete the course in the allotted time, the department council will register an overall grade of (L) or (IC) in the student’s record.

Article No 28:

The calculation of the grades obtained by the student in each course as follows:

Percentage

Grade

Grade Code

Grade Value From (5)

Grade Value From (4)

95 -100

Exceptional

أ+

A+

5.00

4.00

90  to less than 95

Excellent

أ

A

4.75

3.75

85 to less than  90

High- Very Good

ب+

B+

4.50

3.50

80 to less than 85

Very Good

ب

B

4.00

3.00

75 to less than 80

High- Good

ج+

C+

3.50

2.50

70 to less than 75

Good

ج

C

3.00

2.00

65 to less than  70

High- Acceptable

د+

D+

2.50

1.50

60to less than  65

Acceptable

د

D

2.00

1.00

less than 60

 Failure

هـ

F

1.00

0.00

 

Executive Rule of Jazan University

The general overall grade for the cumulative GPA upon the student’s graduation, on the assumption that the weight of the overall grade is out of five (5.00), shall be as follows:

1)    (Excellent): If the cumulative GPA is at least 4.50 from 5.00 or 3.50 from 4.00.

2)    (Very good): If the cumulative GPA is 3.75 to less than 4.50 from 5.00 or 2.50 to less than 3.50 from 4.00.

3)    (Good): If the cumulative GPA is 2.75 to less than 3.75 from 5.00 or 1.75 to less than 2.75 from 4.00.

4)    (Acceptable): If the cumulative GPA is 2.00 to less than 2.75 from 5.00 or 1.00 to less than 1.75 from 4.00.

 

Administrative Rule of Jazan University

The general overall grade for the cumulative GPA upon the student’s graduation is on the assumption that the weight of the overall grade is out of five (5.00),

Article No 30:

The first class honors degree will be awarded to those students who achieve a cumulative GPA between (4.75) and (5.00) or from (3.75) to (4.00) from (4.00) upon graduation. The second class honors degree will be awarded to those students who achieve a cumulative GPA greater than (4.25) but less than (4.75) or from (3.25) to (3.75) from (4.00) upon graduation

To receive the first or second class honors degree, the student must satisfy the following conditions:

a)     The student must not have failed any of the courses at the University or other universities.

b)    The student must have completed all graduation requirements within a period not exceeding the average of the maximum and minimum periods of stay allowed at the awarding college.

c)     The student must have studied no less than 60% of graduation requirements.

 

Administrative Rule of Jazan University

The first or second classhonors are awarded to students in accordance with the cumulative GPA of (5.00), and the conditions stated in the text of the article.

 

Transferring from a University to Another

 

Article No 42:

The transfer of a student from outside the University may be accepted in accordance with the following rules:

A)  The student must have studied at a recognized college or university.

B)   The student should not have been dismissed for disciplinary reasons by the university from which they are transferring.

C)   Students must satisfy the transfer conditions set by the college council to which they are transferring. 

 

Article No 43:

The college council will equalize the courses that the student had studied outside the University on the recommendations of the departments that offer the courses in question. The equalized courses will be included in the student’s academic record, but they do not count in calculating the cumulative GPA.

 

Administrative Rules (42, 43) of Jazan University

         

By the approval of the Dean of the collegebeing transferred to, her transfer from outside the university shall be accepted in accordance with the following guidelines:

a)     The student must have studied at a recognized college or university.

b)    The student should not have been dismissed for academic and disciplinary reasons by the university from which they are transferring.

c)     Students must satisfy the transfer conditions set by the college council to which they are transferring and that her cumulative GPA should not be less than (3.00) from (5.00).

d)    Transfer procedures must be completed should be finished during the period identified in the approved academic calendar.

e)     The number of units, which the transferring student would be required to study at Jazan University, may not be less than 60% of the total number of units required to receive a bachelor’s degree from the University.

Article No 44:

If it becomes known that the transferred student had previously dismissed for disciplinary reasons, the University from the date of transfer will consider the transfer null and void.

Article No 45:

The student can transfer in any semester from one university to another in accordance with the timing and procedures announced by the university being transferred to and in conformity with the general rules of transfer. 

Procedures of transfer application from outside the university:

1)    Student may applyfor an application of transfer to the Deanship of Admissions and Registration together with the academic record and details of the courses that she is studying in her university. Female students may apply to the deputyshipin the girl campus, during the period stated in the official academic calendar.

2)    The Deanship of Admissions and Registration may verify the students’ cumulative GPA, and if the application is approved, the student number will be issued to the student, and then her academic record with details of the courses will be sent to the desired collegeto equate similar courses in the syllabus.

 

Transferring

 

Internal Transferring from a Collegeto Another

 

Article No 46:

Student transferring from one collegeto another within the university shall be approved in accordance with the regulations set by the university council:

Administrative Rule of Jazan University

With the recommendations of the Deans of the relevant two colleges, students may transfer from one college to another in accordance with the conditions set by the council of the college to which the student wishes to transfer. 

         

1)    Students are allowed to transfer only once throughout the entire period of their university study.

2)    Student’s cumulative GPA should not be less than (2.00) from (5.00) and preference is given to those with higher cumulative GPA and according to the capacity of the college.

3)    Student cannot be registered in the university for more than four semesters.  

4)    The opportunity of transferring request is given to the colleges that accept new students for that semester.

5)    The opportunity of transferring request from a community college to one of these colleges(Science - Business Administration - Arts and Humanities) depends on the type of secondary school certificate and the cumulative GPA(it should not be less than (4.25) (5.00)).

6)    Student should meet the conditions of the college being transfer to.

7)    Student has no right to recant her desire to transfer after the deadline of receiving transfer requests (according to the official university calendar).

 

Article No 47:

The academic record of the student transferring from one college to another will include all subjects studied in addition to overall grades and cumulative and semester GPAs.

Transferring from One Major to Another

Article No 48:

The student can, with the consent of the college Dean, transfer from one specialization to another within the college according to preconditions set by the college council.

Administrative Rule of Jazan University

The student can, with the consent of the college Dean, transfer from one specialization to another within the college according to preconditions set by the college council.

Article No 49 :

The academic record of the student transferring from a major to another within the college will include all subjects studied in addition to overall grades and cumulative and semester GPAs.

Terms of Transferring Students from Part-Time to Full-Time inside the University

1)    Student may apply a transfer application electronically through the university website (www.jazanu.edu.sa) during the period stated in the official academic calendar.

2)    Student should not be accepted exclusively based from the requirements of the General Certificate of Secondary Education.

3)    Student should not have been transferred during the period of her study at the university.

4)    The student’s cumulative GPA should not be less than (3.50) from (5.00).

5)    Student also should not have been registered in the university for more than four semesters.  

Note:

·        The process of transferring from part-time to full-time will be at the same academic department.

·        This decision does not include students accepted in the distance learning program.

 

 

Visiting student

 

A “visiting student” is a student who is studying courses in another university or in one of the branches of the University to which she is not enrolled. For these students, the subjects studied will be equated in accordance with the following regulations:

a)      Prior approval of her college to be a visiting student.

b)    The study must be at a recognized college or university.

c)     The courses studied outside the University must be equivalent to and have a number of units no less than one of the courses required for graduation.

d)     If the visiting student’s study is in one of the branches of the University to which she is enrolled. It will be dealt in in accordance with Article (47).

e)     The University council determines the maximum total number of units counted from outside the University for the visiting student.

f)      The GPA of the equated courses is not counted in the cumulative GPA. However, these courses are included in students’ academic record.

g)     Any other conditions set by the University council.

Administrative Rule of Jazan University

Jazan University students who wish to be a visiting student at another university:

1.     Student must have an academic record (with a cumulative GPA) for at least one semester at the University in which she is enrolled before applying for visiting student status.

 

2.     Students must obtain prior approval of her college to be a visiting student and specify the courses she wishes to study. The college may stipulate the articulation of a certain grade for course equivalency. Furthermore, based on college recommendation, the student is directed to study by an official letter from the Deanship of Admissions and Registration before the end of the first week of the start of the study.

3.     The study must be at a recognized college or university.

4.     The courses studied outside the University must be equivalent to and have a number of units no less than one of the courses required for graduation.

 

 

 

 

The visiting student

          The visiting student is the one who studies courses at another university  or the branches of the  university to which she affiliates without being transferred. The subjects that she studies will be equated  as follows:

 (1) The previous consent of the college in which she studies.

(b) Study should be at recognized  university or  college.

(c) The courses that she studies outside the university should be equal  or (equivalent) in contents  to the one of the courses that included in graduation requirements. 

 (d) If the study of the visiting student is in one of the university branches to which she affiliates,  dealing should be performed in conformity with the Article (47).

 ( e ) The University Council will define the maximum limit of the percentage  of the units that can be calculated  outside the university for the visiting student.

 (f) The rates of the courses  that have been equated for the visiting student of another university will not be calculated  within the accumulative  rate. Courses  should be recorded in her academic record.

 (g) Any other conditions enacted by the university council.

Executive Rule of Jazan University

First: The student of Jazan University who desires to study as a visitor to another university should:

1- She should obtain an academic record (with an accumulative rate) for at least two semesters in the college that she joines before applying for studying as a visiting student.

2- The student should obtain the previous consent of her college for accepting  her as a visiting student together with defining the courses that she will study. College has the right to require a specific rate for equating the course. In accordance with the recommendation of the college, the student should be given a formal letter to be issued by Admission and Registration Deanship before the end of the first week of commencing the study.

3- Study should be in a recognized  college or university.

4- The course which will be studied by the student  outside  the university should be equal or (equivalent) in subjects.  Its course units should not be less than the courses included in graduation requirements.

5-Conidering the paragraph No. (5) of the executive rule of the two Articles (42,43), the maximum limit of the total course units  that will be calculated  outside the university should be (40%) forty percent of the total units of graduation from Jazan University. 

6. The rates of  the courses that will be equated for the visiting student will not be calculated within her accumulative rates. The course should be recorded in her academic record.

7- Student should provide the  Admission and Registration Deanship with the results she will score  within two weeks of commencing study at the first semester following her study as a visitor. If she does not submit her results, she will be considered as ceasing these classes(except for summer classes) and she will be dealt with according to the Article (15). 

8. The monthly premium will be paid to the visiting student  if she deserves so after submitting her semester result to the Admission and Registration Deanship.

Secondly: For a student of another university who desires  to study at Jazan University as a visiting student.

1-    She should obtain an academic record (with accumulative rate) for at least two semesters from the university in which she is accepted.

2-    A student should not be dismissed for disciplinary or academic reasons.

3- She should bring  previous written approval from her university for studying as a visiting student at Jazan University. The courses of Jazan University that the student is going to study  should be mentioned in the letter.

 

4-She should obtain the approval of the college in which she desires to study as a visiting student.

5- The maximum limit  of the semesters  in which the visiting students desires  to study are two semesters.

6- It is not permissible for the visiting students to ask for accommodation  at the University and she will not be given a premium by Jazan University.

7-  Courses are to be recorded for the student by the college at which she desires to study, considering all registration controls of courses.

Appendices

Appendix (a)

The academic record:

 

          The academic record is a statement explains the academic progress of the student. It includes the courses that she studies in each semester with their symbols,  numbers, number of the decided units, the grades she obtains and the symbols and values of such grades. It also explains the accumulative rate and the statement of general grade in addition to the courses that  the transferred student  is exempted.  

 

Grade Symbol

Grade Limits

 

Points

Indicator

IP

---

-

Continuing

IC

---

-

Not complete

DN

---

1.00

Deprived

NP

60 and more

-

 

Succeeded with no degree 

NF

Less than 60

-

Failed with no degree

W

---

-

Withdrew with an excuse

 

 

Symbols of other grades

Indicator

Points

Grade limits 

 Grade symbol

Continuing

-

---

IP

 

Incomplete

-

---

IC

 

Deprived

1,00

---

DN

 

Succeeded with no degree

 -

60 and more

NP

 

Failed with no degree

-

Less than 60

NF

 

Withdrawing  by an excuse

-

---

W

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Appendix (b)

An example for calculating the semester and accumulative rate.

 

First semester

Points 

 Grade scale

Grade symbol

Degree

  Number of units

Course

 9,00

4.5

B+

85

2

101 سلم

9,00

3,00

C

70

3

324 Chem.

14,25

4,75

A

92

3

235 Math

16,00

4,00

B

80

4

312 Phys.

48,25

 

12

Total

Rate of first semester = ] Total pints[ / ] Total units[

= (48,25) /  (12) = 4,.2 / 5,00

 

 

 

 

 

 

 

 

 

Second semester

Points 

 Grade scale

Grade symbol

Mark

  Number of units

Course

10,00

5,00

A+

96

2

102 سلم

7,50

2,50

D+

68

3

327 Chem.

14,00

3,50

C+

76

4

314 Math

6,00

2,00

D

62

3

326 Phys.

2,00

1,00

E

54

2

201 Eng.

39,50

 

14

Total

 

Rate of the Second semester =  ]Total points [ / ]Total units[

= (39,50) / (14) = 2,82 / 5,00

Accumulative rate ]Total of the whole points [ / ]Total of the whole units[

= (48,25 + 39,50) / (12+14)

= (87,75) / (26) = 3,38 / 5,00

General Rules

This bylaw supersedes the previous ones  for organizing study and examinations applicable at the university stage.

Article (52)

The University Council has the right to enact executive rules  in a manner that does not  conflict with the regulations   of this bylaw.

Article (53)

The Council of Higher Education has the right to interpret this bylaw.

 

 

 

Student's disciplinary bylaw.

Article (1)

The rules of this bylaw mean the following:

1-    Discipline of students' behavior inside the university or at any of its facilities.

2-    Refining and reforming the breaching students' behavior, treating their behavior through the available educational methods at the university.

3-    Deciding  the disciplinary punishments  on the breaching students who violate the applicable regulations and rules at the University.

Article (2) (Definitions):

The following words wherever they exist in this bylaw shall carry the following meanings:

University: Means Jazan University.

 

Students: Any person registered at Jazan University whatever their academic levels or nationalities are, males and females. 

Faculty: The faculty to which the student or the girl student affiliates.

Committee: Student Discipline Committee at Jazan University.

Chairman of the Committee: Deputy University for Higher Studies and Scientific Research or his authorized representative.

Breach: Any act  that violates regulations, rules and instructions of the University.

Penalties: They are the disciplinary punishments that  have been stated   in this bylaw.

Article (3):

All students who have been  registered at the University (regular or irregular  students) will be subject to this bylaw and so those who join the training programs and courses and the students of higher education.

Article (4):

The authorized side for applying the rules of this bylaw is the Admission  and Registration Deanship cooperating with the related authorities at the University. It carries out notifying about the decisions issued for punishing a student, informing her guardian and  the related college within a week from the date of issuing such decision.

Article (5):

These punishments stated in this bylaw will not be applied on breaches committed by a student outside the University which do not affect the University and its various regulations; whereas they are the concern of other related authorities unless they are transferred to the University.

Article (6):

A committee of students' discipline will be formed by a decision to be taken by the University Council for a period of two years subject to renewal. It will be presided by  H.E. Deputy University for Higher Studies and Scientific Research and the membership of:

1- Dean of Admission and Registration.

2- Dean of Students' Affairs.

3- At least two persons of teaching staff.

4- One of the members of legal department at the University. 

Article (7):

The powers  of this committee are represented in the following:

1- Deciding about the disciplinary issues of students.

2-Applying the bylaw of students' discipline.

3-    Following up investigations issues and students' discipline.

4-    Performing investigations  on issues that transferred to the committee, defining the responsibility therein.  

 

5- Addressing the related authorities inside and outside the University, following up thereof, receiving and reviewing the results.

6- Following up the procedures of the branch committees of students' discipline (if any), approving thereof. 

7- Supervising implementation of the decisions issued as a result of investigations and the decisions of the disciplinary committee.

8-Analysing the verdicts and punishments issued by the committee, extracting the results therein.

9- Following up the defects  of the works of the committee, suggesting recommendations for manipulating thereof.

10- Liaising with the related departments  at the colleges for advising students.

11- Restricting   the cases, then following up the correctness of decisions issued in this respect in a special record. 

Article (8):

The committee will consider the  violations remitted by the President of the University or one of the deans of colleges or  those who are on their behalf and so the deans of supporting deanships  and directors of the centers. It also follows up the cases the committee examines inside or outside  the University. 

Article (9):

The meetings of the committee will be held via summoning  of its president. The meetings will not be valid except through the attendance of the third of its remembers. Its decisions will be issued by absolute majority. When votes become equal, the president's side will be the winner.  

Article (10):

The discipline committee has authorities pursuant to this bylaw. It has the right to be sure about the investigation performed with the breaching student for her violation. The committee has the right to hear her words once more  therein. It has the right to call those who are necessary to be heard  of the case parties.

Article (11):

The penalty decided  by the committee on violator should be stated in this bylaw. The committee has the right to reduce the penalty if there is an interest to do so. When issuing a punishment, gradation should be taken into account and that the punishment should be suitable for the degree of violation considering precedents, conditions and  circumstances. The committee has the right to recommend by non- calculating the duration of punishment within the period  of study.

Article (12) (Violations):

Any  breaching to the Islamic good manners, regulations and rules, the instructions of the University and  the governmental regulations which causes prejudice to others and  constructions is considered a violation requires punishment. The following are some examples for the same: 

1- Acts that breach the University regulations and its facilities.

2- The intentional  refrain from attending lectures, exercises and practical lessons and other acts that violate the University regulations 

3- Any speech or act affects honor  and dignity or breaches the good conduct and righteousness  in religion inside and outside the University.

4- Any cheating at examinations, or attempting to do so, or bringing something has a relation with the course, even if she does not utilize thereof. The same is applicable to fraud in reporting  and the scholastic  projects.

5- A student enters an exam instead of   another one, or another  person enters the exam instead of her whether this occurs inside or outside the University.

6- Any breach to examination rules, or violating the necessary tranquility thereto through making dins and the like. 

7- Any organization of societies or activities inside the University without a  prior  license  to be issued by the competent authorities at the University.   

 

8- Abusing the University facilities, premises  and contents.

 

9- Any damage or an attempt to damage the University constructions, devices, materials, books and all the holdings  of the University libraries.

10- Issuing bulletins or distributing  them, collecting money or signatures before obtaining a license from the competent authorities at the University and the other governmental authorities.

11- Using mobiles that equipped with cameras, or photographing devices at the University in the prohibited places for such.

12- Forgery with its all various forms and manners. 

13- Smoking in the University campus or neglecting cleanness.

14- Breaching decency in her behaviors with her colleagues, employees, the teaching staff at the University, the workers of companies that carry out works at the University and their employees or assaulting  them by words or deeds.

15- Brining dangerous materials,  the prohibited ones, and all kinds of weapons inside the University buildings and premises. 

16- Being absent from the residence place without a prior notice  to be given to the  management for more than two weeks, or bringing and hosting visitors without a prior permission from the authorized authority. 

17- All that contravenes the public decorum.

Article (13):

That who commits a breach on behavior and appearance inside the University and its colleges or outside the University should be notified to the dean of his college for taking the necessary measures such as investigations, going through papers and documents, taking the necessary actions for applying a penalty or presenting the case to the discipline committee for deciding the punishment.

 

Article (14):

(The disciplinary punishments that may be applied on the student) are:

1-    Oral or written notification and should be kept  in the student's file.

2-    Warning, the original should be submitted to the student herself and her father should be notified.

3-    Preventing the student from enjoying some or all of the University benefits  offered  to the  students (accommodation, nutrition, participating in activities, discount of flight tickets).

4-    Cancelling the students exam in one course or more.

5-    Preventing the student from taking the final exam in one course or more.

6-    Suspending study for a semester or more.

7-    Final dismissal  from the University. The documents of the student should be stamped with the seal of (disciplinary discharge).

In all cases, the student should bear the responsibility of what she has damaged in addition to the costs  of repair, installation and the results therein including the private  rights.  

Article (15):

1- That who commits the breach stated in the clause (4) of the Article (12), for example, if  she is sized while practicing cheating at the exam, the invigilator should send her out of the exam room voluntarily.  A minute should be  written about the accident in detail and to be submitted  with the authorizing  documents to the examination committee at the college. The committee has the right to decide after investigation the gradation of punishment stated in the clause (4)  of the Article (14) according to the size of the breach committed by the student, her repeating such breach, her cooperation with the invigilator of the exam and the like. The college has the right to submit any cases it considers to the committee. According to cheating on reports, projects and researches, a minute should be written in detail about the accident, then submitted by the  faculty dean to the discipline committee. The discipline committee has the right, after revising  and confirmation of cheating to decide any of the punishments mentioned above.    

2- That who commits the breach mentioned in the clause (6) of the Article (12) should be expelled  by the exam invigilator out of the hall of the exam. A minute should be written about the accident and to be submitted to the examination committee at the college to decide what it considers suitable.

Article (16):

There should be a disciple committee at each college to be formed of teaching staff in order to investigate on violations committed by the students. The results of investigation should be submitted to the committee.

Article (17):

A branch committee is to be formed –when necessary- of at least two persons of teaching staff , to be defined by the chairman of the committee to investigate the violator. The results of investigations should be submitted to the chairman of the committee. The violator should present before the committee if necessary.

Article (18):

When there is a necessity, the legal department of the University should perform the necessary investigations, submitting the results to the committee.

ا

Article (19): (The competent authorities for issuing punishments)

1.     The dean of the college is entitled to issue penalties against the student in case violation is confirmed in the first four clauses of the Article (14).

2.     The discipline committee has the right to issue  all punishments mentioned in the Article (14).

3.     The President of the University or his authorized representative will undertake the authorities entitled to the discipline committee.

It is not permissible to take any punishment unless after listening to the student and after defending herself. If she refrains from  attending, the committee has the right to issue the punishment pursuant to the recorded minutes. 

Article (20):

The violating student should be notified about her breach, about the appointment defined for her attending before the committee in a sufficient time. Punishment will not be issued on the student unless she is investigated in writing, hearing her words about her breach. Her right in hearing will be dropped in case she does not attend in the defined time for the appointment  which she is notified of for encountering  and investigating  unless she  has an acceptable excuse. Whereupon, the punishment will be issued absentia.

 

 

Article (21):

The student will not be tolerated in the plea that she does not know the bylaws and regulations of the University and what it issues of instructions. Deanship of Students' Affairs will undertake publication of the rules of this bylaw, advertising them   by all means. 

Article (22):

The President of the University has the right to issue all punishments mentioned in the Article (14) of this bylaw, particularly the violations of students that requires confidentiality,  the exceptional or personal circumstances without referring to the committee.

Article (23):

The violations of criminal type should be remitted  to the competent authorities to decide about. The University reserves  the right to issue its punishments.

 

Article (24):

Chairman of the committee undertakes to submit the minutes of the committee to the President of the University for ratification. Then the chairman of the committee will take the disciplinary decisions against the  violators.

Article (25):

Decisions taken by the committee about punishment are final after the ratification of the President of the University. It is permissible for the student to present a grievance against the issued decision against  her within one month from the date of her being notified therewith. 

Article (26):

The issued decisions about the disciplinary  punishments  are to be maintained in the student's file. The authorities that issue the punishment has the right to advertise it in the University gazette, the University colleges and facilities in initial letters of the student's name without mentioning  the explicit  name.